Managing an event is not an easy task. There are a number of steps involved in the overall execution from starting to end. There are various circumstances where you can take a wrong turn. One small mistake can set forth a chain reaction that is difficult to recover from.
So here we are discussing some common mistakes that you must add to your checklist of preventable catastrophes.
Lack of Clear Signage
Things can go out of hand when people attending an event get confused about the place for the next presentation. You can easily avoid this issue by displaying adequate signage. This will make it easy to read and understand the whole venue. It’s better to go overboard and use more signage than risk attendees being lost and asking for directions.
Mistake Related To Space Requirement
The number of guests is generally not clear before the event most of the time. So the Event Management Companies have to work on estimation basis. To manage such type of situation, you can prefer to limit the number of available tickets. In case, you book a large venue, then a half-empty event with understandably underwhelmed guests. On the other side, if you book a small place, then there may condition arise where you have to leave lots of people disappointed as they couldn’t attend! So do plan about all these kinds of stuff in the beginning only.
Not Having A Second Plan:
Most of the time, the event managers have to work on estimations. So a second plan is a must. If you don’t have a second plan, then you may have to face a lot of trouble later while executing the whole plan. Things like bad weather, space issues, or any other alternations in the venue or theme can happen anytime. So you should know how to manage them all.
Forgetting to Confirm Your Vendors:
When you take any project in hand, you must be aware of the fact that you need to remember a lot of stuff as an average event vendor serves multiple clients in a single time. So getting everything in writing is probably being a good idea. An email is a perfect option for that as you can spell out your expectations and ask them to reply in writing
Lack Of Communication With Clients:
Communication plays a major part when it comes to planning a perfect event. By talking to the clients on different subjects, you will get an idea of their needs and requirements. Through the help of spreadsheets, emails, and banquet, you can record each and every point. These are excellent tools for communicating the details of an event. This leads to better strategy, proper planning, and appropriate management whether it is an indoor or outdoor event.
Lack Of Usage Of A Packing List:
For an off-site event, there is a need for an extensive list of supplies. This task can become easier if you manage to get all of these supplies in order. This helps an advertising agency to record all the stuff. Lack of proper supplies can ruin the whole event. The ultimate advice is to make a packing list and check it twice before you leave.
Inadequate Staff On The Event Day:
Manpower or the labor is the main key to the success of any event, no matter whether it is an indoor event or an outdoor one. If you considered working in the budget, then falling short of helping hands can cause bigger problems. Lack of coordination between employees, vendors, and details is enough to make flaws in your management. Don’t hesitate to spend a couple hundred dollars to hire additional workers. It will only help you to manage all things together in a planned way.
Lack Of Experienced and Dedicated Event Managers:
The last but not the least mistake is the unavailability of proper management. All the above-mentioned mistakes generally take place when there is lack of an experienced event manager. A good management can do wonders when it comes to managing an event.
Lack Of Follow Up After The Event:
Once you get succeeded in managing an outstanding event, its common courtesy to follow up with guests and vendors to say thanks. This will totally help you to leave a good impression as an event organizer and helps in btl marketing. If you forget to take this final step then you will surely miss an opportunity to boost your reputation and encourage guests to show up for your next event.